People & Office Coordinator

Lisbon, Portugal

About the Opportunity

We are currently supporting an international organization in the search for a People & Office Coordinator to support its growing operations in Lisbon.

This is a people-focused and operational role suited for someone who enjoys working in dynamic environments where communication, organisation, and coordination are key.

The position combines elements of office coordination, employee support, internal communication, and day-to-day operational management.

The Role

As People & Office Coordinator, you will help ensure the smooth day-to-day functioning of the office environment while supporting employees across various administrative and coordination-related topics.

You will act as a central point of contact internally and help create a positive, professional, and well-organised workplace experience.

This role requires someone proactive, organised, approachable, and comfortable handling different responsibilities simultaneously.

Key Responsibilities

Office Coordination

• Support day-to-day office operations
• Coordinate office supplies, vendors, and facilities-related topics
• Help maintain a professional and welcoming office environment
• Assist with workplace logistics and administrative coordination

Employee Support

• Act as a first point of contact for general employee questions
• Support onboarding and internal coordination activities
• Help facilitate communication between local employees and international teams
• Assist with employee-related administration and internal processes

Internal Coordination & Events

• Support internal meetings, office initiatives, and team activities
• Assist with organising occasional internal events and gatherings
• Help coordinate internal communication initiatives
• Contribute to maintaining a positive and collaborative work environment

What We Are Looking For

Must-Have

• Native Portuguese speaker
• Fluent English
• Strong communication and interpersonal skills, organised, proactive, and detail-oriented
• Exposure to people operations or workplace coordination
• Experience supporting teams in fast-paced environments
• Interest in employee experience and organisational culture

Please note:

This opportunity is being managed confidentially on behalf of our client. Additional company information will be shared during the interview process. For more information please email me directly at fabienne.viegas@tech-recruitment.eu